Capture
Meetings that cannot clash.In everyone's time zone.
Stand slots and calls booked from a card, in the visitor's own time zone, with no double bookings.
Book a call with Dana Reyes
Times shown in Dubai (GST). The stand runs on Amsterdam time, three hours earlier.
- Tue 9 Mar
- Wed 10 Mar
- Thu 11 Mar
- 13:00
- 13:30 (taken)
- 14:00
- 14:30
- 15:00
- 15:30
Booked for 14:00 your time, 11:00 at the stand. That slot is now gone for everyone else.
In short
1Namecard scheduling lets a visitor book a meeting from a rep's card: a slot at the stand during an event, or a call inside the rep's weekly hours. Slots show in the visitor's own time zone when it differs, and the database refuses two bookings for the same time. A call is 30 minutes by default, with a 10 minute gap after it.
Last updated
What it does.
Events with their own time zone.
Each event has the venue's IANA time zone, default hours (09:00 to 18:00 unless you change them), a meeting length of 10 to 120 minutes and a gap of 0 to 60 minutes.
Days that can differ.
Under Days, each day of the show gets its own hours, and a day can be closed. An event can run for up to 60 days.
A team for each event.
In the Team panel, tick who is at the stand and on which days. A card shows an event only when its owner attends, and stand slots appear only on that person's days.
Calls without an event.
Under Account, switch on Book a call and set weekly hours with up to four time ranges a day, a call length of 10 to 240 minutes, a gap, minimum notice (12 hours by default) and how far ahead people can book (30 days by default). Block a time removes a holiday.
Two time zones, one tap.
The visitor sees the event's zone, or the rep's for a call, and Show in my time switches to their own. When the two differ, each slot shows both, for example "10:30 Barcelona, 17:30 your time". Staff see their own zone, with the meeting's zone in brackets when it differs.
No double bookings.
Slots are worked out when the dialog opens, not stored, and the database refuses a second booking that overlaps the first for the same rep. The slower of two racing visitors sees "That time was just taken" and a fresh list.
A calendar file and easy changes.
After booking, Add to calendar gives the visitor a file with the exact instant, so any calendar converts it. In the admin, set a meeting to Requested, Confirmed, Declined or Done. Cancel this meeting frees the time, and Give to another rep moves it after a conflict check.
30 min
default length of a call
10 min
gap after each call
2
time zones on every slot when they differ
How it works in three steps.
Step 01
Set the event and the team.
Open Events, add the venue's time zone, dates and hours, then tick who is at the stand.
Step 02
Switch on calls with weekly hours.
Each rep opens Account and turns on Book a call. No event is needed.
Step 03
Confirm or reassign requests.
Open Meetings, set the status, or give the meeting to another rep.
DataWorks Europe 2027
Event time zone: Europe/Amsterdam
- Tue 9 March
- 09:30-18:00
- Wed 10 March
- 09:30-18:00
- Thu 11 March
- 09:30-15:00
On the stand
- Dana Reyes
- Tomas Varga
- Elif Demir
- Marcus Webb (not allocated)
- Sofia Lindqvist (not allocated)
Dana Reyes, weekly hours
Staff time zone: Europe/London
- Monday to Thursday
- 09:00-17:00
- Friday
- 09:00-13:00
Who it is for.
Exhibitors.
Stand meetings in the show's hours, with slots only for reps on the stand that day.
Sales teams with international buyers.
Calls inside each rep's weekly hours, shown in the buyer's time zone.
Founders.
A Book a call button on your card, without a separate scheduling tool.
Limits by plan.
- Included: Every plan has scheduling. Starter has 3 users, Team 25 and Business 200, so that many reps can offer slots.
What it does not do yet.
- Not included: 1Namecard does not read your Google or Microsoft calendar. A meeting you hold elsewhere needs a blocked time.
- Not included: A request stays Requested until a rep sets it to Confirmed. Nothing is confirmed automatically.
- Not included: A booking is with one rep. There is no round robin across a team.
Schedule meetings across time zones without the arithmetic.
A meeting is stored as an exact instant plus the zone it was offered in. A visitor in Singapore and a rep in Barcelona see the same meeting at different clock times, and the calendar file lands in the right place. A clock time that does not exist on a daylight saving changeover day moves to just after the gap. The guide on time zone etiquette for international meetings covers the human side.
Meeting booking at trade shows: what the visitor goes through.
- Step 1.
Choose Meet at the stand or Book a call, when the rep offers both.
- Step 2.
Pick a day. Chips show only days with free slots, each with a count, and First available jumps to the next.
- Step 3.
Pick a time, grouped into morning, afternoon and evening.
- Step 4.
Enter name, company, work e-mail and topic, tick the consent box and press Request this slot.
Book a call from a digital business card, after the show.
An event leaves the card the day after its last day in its own zone, and bookings for it stop. Its meetings, leads and funnel stay in the admin. For six weeks the card offers "Missed us at" and the show's name, with a Book a call button. Plan the rota with the booth staffing schedule.
Questions about this feature.
Can a visitor book a meeting without an event?
Yes. When a rep switches on Book a call and sets weekly hours, the card offers a call inside those hours at any time.
What stops two visitors booking the same slot?
The database refuses overlapping requested or confirmed meetings for the same rep. If two visitors choose one slot at once, the second sees That time was just taken and a refreshed list.
Which time zone does the rep see?
Their own, set under Account. The admin shows the meeting's zone in brackets when it differs. The visitor can switch to their own zone with one tap.
What happens when I decline or cancel a meeting?
The time becomes free at once and other visitors can book it. The visitor is not told automatically, so tell them yourself.